91暗网

Cardholders

• Complete the , and stay up to date with training requirements.
• Keep the ProCard and the card number secure.
• Comply with the .
• Reconcile monthly statements promptly by matching receipts and providing appropriate supporting documentation in .
• Submit your ProCard statement within 10 days of the billing cycle end date.
• Refer to the for campus guidance.
• Immediately report lost/stolen cards and questionable/fraudulent charges to the credit card company, ProCard Program Coordinator and your supervisor.
• Return the card to the ProCard Program Coordinator before leaving the university or when there is no longer a need for the card.

Approving Officials

• Complete the , and stay up to date with training requirements.
• Abide by the .
• Be familiar with the and 91暗网's procurement policies.
• Review charges for appropriateness and approve ProCard statements within 10 days of receiving a Concur email notification.
• Know the policy/ramification for late submission of statements.
• Notify ProCard Program Coordinator whenever a Cardholder leaves the university.

1. Make sure that you meet the following criteria:
   • Responsible for making low dollar purchases on behalf of your department.
2. Before applying for a ProCard, you will need to complete two required training courses:
3. Here are the steps to apply for a ProCard:
   • Log into .
   • Click on "Create Request."
   • Select Request Type: "Credit Card Service Request."
   • Select Type of Card: "ProCard."
   • Complete the form.
   • Add Expense.
   • Select Request Type: "01. New Card."
   • Include the following in the Comments section
     • legal name
     • date of birth
     • department name
   • Submit the request.
4. Review the . for more information:
5. The ProCard Program Coordinator will receive a copy of the application and follow up with the requester.

Once you have been issued a card, you will need to maintain your account information for:

• Name change[s]
• Increasing/decreasing your credit limit
• Transferring departments

To make changes to your ProCard account, submit a Credit Card Service Request in .

The ProCard Program Coordinator automatically receives a copy of the request once it's completed.

• All cardholders must complete two training requirements prior to card issuance:
• Cardholders should attend the after they have made their first purchase on their ProCard. Sessions are held once a month.

• Items from the Spartan Bookstore.
• Memberships [professional or organizational].
• Registration Fees [for yourself or others]
• Miscellaneous Hardware Supplies.
• Miscellaneous Classroom or Lab supplies.
• Shredding Services [from strategic partner ].
• 91暗网 logo business stationery and business cards [from strategic partner ].

• Travel Expenses
• Cell Phones
• Printers, including 3D Printers
• Hazardous Chemicals
• Alcohol
• Medicine
• Air Fresheners and Aerosol Sprays
• Software-Related Subscriptions
• Payments to another California State University
• Any expense not related to University business

See the and the  for a complete list.

• Make purchases in person, or via telephone, internet, or mail.
• A detailed receipt is required for every purchase. The receipt must show what you bought, the cost of each item, taxes, and the total amount paid.
• If the merchant needs to ship goods to you, provide the shipping address for freight and vendor shipments.
• Auxiliary organization funds are not an allowable funding source, unless a purchase is split funded with an auxiliary fund.

ProCards must be reconciled monthly in .  The process is outlined in detail on the .

Please note:

• The billing cycle is generally from the 24th to the 23rd of the following month.
• It can take up to 6 days for ProCard bank transactions to post to your Concur account.
• ProCard statement submission must take place between 6 days and 10 days after the billing cycle end date.

Cardholders can attend a ProCard Reconciliation Workshop after they have made their first purchase on their ProCard. Sessions are typically held on the fourth Friday of each month, from 11am-12pm via .

Subscribe to the to learn about future training opportunities.

Cardholders cannot:

• Loan out their ProCard to other employees.
• Purchase anything that requires a contract or agreement.
• Purchase software and online services.
• Purchase anything that requires FD&O or University Advancement approval.